Open Position at SAI

Open Position at SAI

SAI seeks Office Systems Manager
Thursday, May 15, 2014 - 4:30pm

CONTENT: Article

Open Position

Office Systems Manager - New York, U.S,


  • Serving as support and contact person, when necessary, for Web updates and reviews.
  • Coordinating and assisting with database activities, including maintaining updated contact information for organization.
  • Serving as backup for Systems / I.T. consultant, diagnosing daily I.T. related issues, coordinating updates and upgrades with I.T. Consultant.
  • HR administration, including periodic review and update of orientation materials for new employees, interns, and consultants, follow up on benefit changes with health plan administrator to maintain compliance in a timely manner, and filing.
  • General office maintenance: planning logistics, performing upkeep and leasehold improvements, upholding policies, and liaising with building management.
  • Reviewing and arranging health and safety-related tasks and vendor compliance reviews needed to ensure the office is compliant to the SA8000 labor standard.
  • Maintaining and ordering of office supplies, stationary and business cards.
  • Developing systems to ensure accurate recording of all office mailings by post, delivery, e-mail and fax including payment recording and documenting.
  • Maintaining office filing system.?
  • Fielding general phone calls and sitting in reception area when needed. 
  • Overseeing the processing and mailing of invoices, correspondence, and contracts both international and domestic.
  • Assisting with preparation of materials and taking minutes for meetings.
  • Performing upkeep and scheduling regular servicing of office equipment, including copier machine, fax, and copier.  
  • Answering general inquiries.
  • Keeping abreast of labor rights issues.
  • Assisting other staff as needed.


College-level education; Proficiency in MS Office; Web and database knowledge desirable; Knowledge of Cloud-based systems; HR administration experience desirable; Nonprofit office work experience, very detail-oriented, cheery disposition.

To apply, please email BOTH resume & cover letter:
The position is at SAI Headquarters in New York City.  Compensation commensurate with experience and appropriate for a charitable organization of SAI’s size. Excellent benefits package. SAI is an Equal Opportunity Employer.